Applying for ACCS

1.      Login to the system, and click People from the top menu bar. Then select Children from the dropdown menu

2.      Children page appears. Then, select a service from the dropdown menu. 

3.      Then, enter a child’s name in the search field.

4.      On the search result, click on the Id number of the desired child

5.      Then scroll down to the enrolments section and click on the desired child’s Id number with an “Active” status. Note “ACTIVE” status and with “CWA” type.

6.      child’s enrolment details page appears. Then click ACCS tab

7.      ACCS tab appears. Then click Add New Certificate. ACCS Certificate page appears.

8.      ACCS Certificate tab appears. Enter the following information:

• Child ACCS certificate start date - the desired date when to occur ( generally Monday).
• Child ACCS certificate weeks at risk - Enter “6” weeks
• Confirmation that provider holds information to support giving a certificate - click if a supporting document has been attached with the enrolment details. 
• Exceptional circumstance reason which CCS Provider/Service has experienced preventing timely submission. - For late instances, that need to be changed to a later date, select from the dropdown menu.
• Please provide details of the reason is 'Other' - Enter a reason in the text field
• Risk Reasons - refer to the letter for reference and select from the list 
• Was provider notified of the child's risk by an appropriate State/Territory body? - Select an answer from dropdown
• Has a notice to an appropriate State/Territory Body been made? - Select an answer from the dropdown menu

WARNING: answers to both Notice to an appropriate State/Territory Body questions should not be the same, It should either be a “Yes/”No”.

9.      the document uploaded from the enrolment details are automatically displayed in the Supporting Document section. Select the document type from the dropdown menu

10.  Scroll down to the bottom of the page and click on the Declaration tickbox

11.  Click Submit to continue. CCS Certificates page appears with the added certificate details. 

Note: Ensure the 2 required documents(supporting documents) are uploaded to avoid errors during submission. 

12.  ACCS Certificate page appears with the added details(screenshot does not include the added details. In reality, if the submission is successful, it should appear. Then, click New Determination. 

13.  ACCS Determination page appears. Once the Certificate is successfully added dates are automatically added. For instances of 2 certificate dates, select the recent date. 

14.  Similar to Certificate details, fill out the details using the letter as a reference. Generally, all information in the Certificate is the same in Determination. However, for the determination of weeks at risk use “13” instead of “6” weeks.

Note: All information is exactly the same. Therefore repeat the same information used in the certificate. Use the same answer on the following questions:

Was provider notified of child's risk by an appropriate State/Territory body?

Has a notice to an appropriate State/Territory Body been made?

Recommendation: answers to both questions should not be the same to avoid errors. 

15.  Tick to agree to the Declaration tickbox

16.  Click Submit to continue. Submission will fail if required fields are not properly filled out and the required documents as well. Once the submission is successful, the new determination appears on the ACCS page with the updated information.