Fee Projections

Fee projections are now accessed as a separate menu item in the ‘Extracts’ menu.

The main screen provides a list of any projections created using this process and provides the following functions :

• Add New Projection
• Delete Batch (all weeks in the batch are refunded)
• Refund (individual week)

Clicking ‘New’ brings up the batch creation screen.

Date from : Always pick the Monday of the first week in your projection. If you want to bill the current week before it’s submitted that will be the Monday of the current week.

Weeks : The number of weeks you want included in this batch. They will be sequential from the first week.

Refund date relative to period end date : The number of days before or after the Sunday of that week that the projection is refunded. 0 (the default) means the projection will refund on the Sunday , this will generally be appropriate but if you submit on Fridays and run statements and bill all on the same day you will want the projection to refund 3 days before the week ending date ie on Thursday. So set it to -3.

Limit to these rooms : You can specify if you only want certain rooms included in the projection. For example you want to create a projection for VAC care but not ASC/BSC . Just make sure the appropriate rooms are ticked. You can use the text filter for example to find all your VAC rooms, particularly useful for multi-service organisations.

You must tick the ** Service** to create a Fee projection, which automatically ticks all rooms.

Fee Projection calculates an estimate of the cost of care for 1 or more weeks in advance. If you intend to use this option you need to be aware of the characteristics of this. Most of the complications related to CCB & CCR . These wont apply if the centre is non-approved or the enrolments are informal.

• The estimate is calculated based on bookings. Casual days must be recorded in the booking system to be picked up in fee projection.

• The estimate uses the parent’s CCB/CCR entitlement history. If there was an attendance in the preceding week then the entitlement is drawn from that. Otherwise it is drawn from the enrolment information (which is less reliable).

• It is only an estimate, the actual rebates received can be (and often are) different. The parent’s circumstances and therefore their entitlement can change from week to week.

• Even though a week of care may have been Submitted it does not become the actual result until the attendances have reached Processed.

You can use the Fee Projection option when you generate statements and also when you run payments by selecting the number of weeks you wish to project. If left on zero ( 0 ) no fee projection will be used.